The documents produced¶
Generating the invoices of a month produces, for a resident in split billing, one statement and one invoice per debtor.
The resident’s statement¶
It is addressed to the resident, in the dedicated journal.
It lists the whole month — accommodation, supplements — without VAT, on the suspense account.
A Down Payments section then deducts each debtor’s participation.
Total: 0.00 €.
A statement marked “Paid”
A document totalling zero is considered settled: the statement shows as Paid. It is normal, and means nothing about what the debtors have actually paid.
The debtors’ invoices¶
Each debtor receives a real invoice, in the usual resident journal:
a note at the top recalls the month, the resident, the total of the statement and their share (a percentage, a fixed amount, or the part not covered by the others);
each line of the month is repeated with the wording Full amount: … — Your participation = x %;
income accounts and VAT are normal, following the debtor’s fiscal position.
The PDF carries a second page, Resident Invoice, which repeats the whole month — without the deduction lines, so nobody reads what the others pay.
The statement and the debtors’ invoices are linked: the Deposits smart button on the statement lists the debtors’ invoices, and the Resident Statement smart button on each of them leads back.
In the billing period¶
The period’s Invoices tab lists the statement and every debtor’s invoice, with an Invoiced To column naming who receives each one. The amounts are signed: a credit note to a debtor counts against the invoices beside it, and the totals at the bottom add up what is really owed.
Other documents split the same way¶
The admission invoice — the first accommodation of a stay, billed at admission, produces a statement and one invoice per debtor too.
The switch month — when a resident moves to split billing in advance during a stay, the catch-up of the switch month is a statement plus one invoice per debtor, labelled as the switch month.
A posted admission invoice to adjust — when the invoice type changes after the admission invoice was posted, the adjustment is settled with each debtor who was invoiced. See Invoice type.
Rounding¶
An agreed fixed amount is invoiced to the cent; what remains falls on the variable debtor. A debtor whose share rounds to zero everywhere receives no invoice.
Safeguards¶
A posted deposit blocks regeneration: WideCare names the invoices to reset to draft first.
Draft deposits are replaced, never stacked.
Resetting the period to draft deletes the statement and its deposits together.