Setting up a split¶
1. The accounting settings¶
In the billing settings, block Optional features:
Tick Split Billing (food debtors). The split billing feature is installed.
Fill in Split Billing Journal — a journal of its own, separate from the resident journal.
Fill in Split Billing Suspense Account — the account that carries the resident statement.
Required before generating
Without these two settings, the generation of split invoices stops before touching anything. Nothing is produced, nothing is deleted.
2. The debtors on the resident¶
Open the resident’s contact: the Contact link under their name.
At the top of the form, set Invoice Type to Split Billing — Anticipatory or Split Billing — Arrears, depending on whether the month is billed in advance or in arrears. See Invoice type.
In the Invoicing tab, fill in the Split Billing Partners list: the Debtor, the Intervention Type (Percentage, Fixed amount or Variable), and the Invoice % or the Fixed Amount.
Save.
While the percentages do not reach 100, a red Remaining to allocate line shows what is left. The order of the lines matters: the last line absorbs the rounding.
With fixed amounts, they are invoiced first and the Variable debtor takes what is left. When the resident’s share is smaller than the fixed amounts, each is invoiced pro rata and the variable debtor gets nothing.
Percentages balance themselves
On saving, lines left at zero share what remains; otherwise the last untouched line absorbs the difference. Deleting a line frees its share to the last one. Fixed amounts are never rebalanced automatically.
A few rules worth knowing:
a resident cannot be their own debtor, and each debtor appears once;
a fixed amount must be positive;
an archived debtor blocks generation, naming the person concerned;
a resident set to split billing without any debtor is refused.
3. At admission¶
The admission wizard carries the same list: the debtors can be recorded straight away. If the resident already has some, the wizard shows them for reference only, with a note saying to change them on the resident’s record rather than in the dialog.
4. When the debtors or the type change¶
A running stay follows the resident’s debtors. A debtor added, changed or removed applies from the next generation of a month not invoiced yet. The stay form shows the same Split Billing Partners list and lets you edit it: the change is written to the resident.
An ended stay keeps its debtors. Its Split Billing Partners as Billed stay as they were, so a month regenerated later is split as it was billed.
For one month only, open the resident’s detail in the billing period: Debtors (this period) picks among the resident’s debtors, the stay’s by default, and checks that the shares still add up.
Changing the invoice type (to or from split billing, or in advance ↔ in arrears) applies from today to the running stay. See Invoice type.